Confirmation Packet Information

No mailing- ALL ATTENDEES will receive their confirmation packet at the Welcome Center when they arrive. The confirmation packet will include your rally badges, Bonus Bucks, Ladies’ Luncheon ticket (if purchased), and other items.

To ensure you're fully prepared for the convention, we will email the confirmation booklet, directions, a parking credential, and other pertinent items in mid-to-late February. If you do not receive this email, please contact us at (800) 543-3622 or send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. so we can provide you with the arrival information you need.

Water Information

Water is available at the Georgia National Fairgrounds and Agricenter near the permanent Dump Station east of the Covered Horse Arena on Rodeo Drive. (See grounds map for location.) A-OK Portables will also have water available for $35 per 50 gallons. RVs with filters will be charged an additional $15. You may purchase a “water” sign for your RV from A-OK Portable Services at the FRVA Information Center in the McGill Marketplace. Dates and times to be announced closer to the event.

Transportation Information

Six-passenger Activity Carts will provide transportation for individuals with disabilities and others who need a ride around the grounds. Service will begin on Monday, March 16, at 8:00 a.m. to assist those who need transportation to the volunteer meetings held in Seminar 10 in McGill Marketplace. Activity carts will run each day from 7:30 a.m. until 30 minutes following the last activity scheduled for the day. Those participating in “Karaoke With A Keck” following the final scheduled activity must find their own transportation.

Service Center Information

The Service Center will be in the Reaves Arena Concourse on Wednesday, March 18, from 8:00 a.m. to 12:00 p.m. Service sign-ups after this time are made at the individual company booths. Several firms exhibiting at FRVA’s “Changes In Latitudes” International Convention will offer emergency RV service of various kinds.

Septic Service Information

No full hook-ups, no worries. A-OK Portables will have septic trucks on-site to empty holding tanks for $35. If you wish to have your RV serviced by a roving septic truck, you may purchase a “septic” window sign for your RV from A-OK Portables at FRVA’s Information Center in the McGill Marketplace. Dates and times to be announced closer to the event.

QR Code Information

FRVA will provide a QR code card in your Confirmation Packet to display on the lower left side of your RV’s windshield or window once you are parked. If you need to attach it outside your rig, slip the paperwork into a plastic sleeve or a large freezer bag. A Parking Team volunteer will scan this code to get your information and RV location. If you change parking locations, your QR code card must be rescanned.

Location Information

The Perry Convention and Visitors Association will have representatives at the FRVA Information Center from Monday, March 16, from 1:00 p.m. to 5:00 p.m., and Tuesday, March 17, through Thursday, March 19, from 10:00 a.m. to 2:00 p.m. to answer your questions about local sites, tours, directions, restaurants, and services.

Information Center

Beginning Sunday, March 15, through Saturday, March 21, from 8:00 a.m. to 5:00 p.m., FRVA staff and volunteers at the Information Center will be happy to assist with registrations, answer questions regarding FRVA ground facilities, and more.

Golf Cart Rentals

Willandale Golf Cart Sales will offer several golf car rental options for those attending FRVA’s “Changes In Latitudes” Convention, March 18-21, 2026, in Perry, GA.

You can make a reservation here: wgcsrentals.com

Garbage Information

Garbage will be picked up daily. The first pickup is on Tuesday, March 17, and the last is on Saturday, March 21. Please leave tied plastic bags at the “street” side of your RV no later than 8:00 a.m. Please do not leave open bags. Do not leave garbage bags at your campsite upon leaving. Take it with you and dispose of it in the nearest dumpster.

Food/Menu Information

There are no meals provided. Coffee and Doughnuts are provided on Thursday, Friday, and Saturday. Ice Cream Social on Friday. Acres and Oaks will be selling their meals by pre-order and on-site on arrival days, Monday and Tuesday. There is a restaurant on the grounds, and food vendors will be operating throughout, offering a variety of items.

Emergency Procedures

Call 911
When you call 911, tell the dispatcher your location. Lot and Street#
To aid emergency personnel in locating the site of an emergency in a parking area, persons needing help should turn on their RV's emergency flashers and sound their horns.

Fire Emergencies
In the event of an RV fire emergency, please evacuate on foot. Do not attempt to move your RV, as this may create a dangerous situation for fire equipment attempting to enter the area and for others attempting to evacuate on foot.

Emergency Numbers
Give the following telephone number to friends or relatives who may need to contact you during the “Changes In Latitudes” convention, so you can be found in the event of an emergency. All attendees are to tape the Location QR Code Card you received in your confirmation packet, which is specific to your registration, in the lower left-hand corner of your RV or towing vehicle’s windshield so the code faces out. If you need to attach it outside your rig, slip the paperwork into a plastic sleeve or a large freezer bag.
After you are parked, members of FRVA’s Parking Team will scan the QR Code Card to register the location of your RV onsite, in the event FRVA personnel need to locate you.

Non-Emergency
Beginning Sunday, March 15, the Information Center, the FRVA Headquarters Office, and the Commercial Office will be staffed from 8:00 a.m. to 5:00 p.m. daily.

Starting Sunday, March 15, through Saturday, March 21, the Information Center will be staffed daily from 8:00 a.m. to 5:00 p.m.

Disabled Information

Activity Cart transportation into the disabled parking lots will be provided for attendees who have registered for the disabled parking area and who display a blue badge. FRVA Activity Cart Service will transport attendees parked in Disabled Lots to and from their RVs to all activity centers. Disabled attendees who park in the family parking lots may use the FRVA Activity Cart Service to travel inside the activity areas and to and from the tram stations. Disabled transportation to and from the family parking areas is not available. The Activity Cart service will be available to all attendees within the main activity areas. Transportation to and from the family parking areas is not available.

Cancellation Policy

Refunds for this convention will be made only upon written request by emailing your request to (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Cancellations made by January 21 will receive a full refund minus a $25 handling fee.

Cancellations made after January 21, but before March 18, will receive a full refund minus a $50 handling fee.

No refunds after March 18.

Electric Refunds: No refunds for 30 or 50-amp electric after February 18, 2026.

Mail Forwarding & Package Delivery

The official address to have mail forwarded to the "Changes In Latitudes" Convention is:

If you plan to pick up your mail at the post office in Perry, the address for general delivery is:

Beginning Wednesday, March 18, mail will be available for pickup after 12:00 p.m. at FRVA's Information Center in the McGill Marketplace. Outgoing mail may be deposited in the Information Center daily from 8:00 a.m. to 5:00 p.m.

Direct packages sent by FedEx or UPS to:

Attention: FRVA is not responsible for any misdirected mail or packages. Any packages not claimed by 3:00 p.m. on Saturday, March 21 will be returned to FRVA’s National Office in Cincinnati, OH. Please call (800) 543-3622 and ask the Events Department to arrange shipping.

Activity Cart Volunteer Duties

Arrive Sunday, March 15

Meet on Monday at 11:00 a.m., and the training follows the meeting

Overview

The duties of the Activity Golf Cart volunteers are to provide transportation assistance to convention attendees and the public within and around the convention’s activity areas, particularly those wearing blue badges, meaning they have disabilities or mobility issues. No person requesting assistance should be denied service. Members residing in the Disabled parking area may be transported to and from their RVs. Other members may be transported within the activity areas and to a designated drop-off zone in the family parking area.

Volunteer Responsibilities

• Drive convention attendees around the activity areas of the grounds in six-passenger golf carts. Do not turn down any attendees in need but give preference to attendees with a Disabled badge or sticker.
• If the attendee is parked in the Disabled parking area, take them to their RV. All other attendees requesting transportation may be taken to a designated drop-off area. Activity areas include indoor and outdoor exhibits, seminar rooms, the entertainment stage, and the Information Center.
• Make the convention program and FRVA convention App available so that attendees can obtain information. Try to be well-versed in giving directions.
• Visitors without badges should go to the Public Gate to obtain a badge. Daily gate passes may also be purchased during exhibit hours at the Information Center.
• Make sure all passengers are seated and remain seated until the golf cart comes to a complete stop.
• Inform the Activity Golf Cart Captain if a replacement has not arrived to replace the current volunteer driver.
• Each Activity Golf Cart will have a radio for the driver to use in an emergency to contact the FRVA Office.
• People working the last shift of the day are responsible for returning the golf cart and the key to the RV of the Activity Cart Coordinator.
• If the Activity Cart volunteer cannot work all or a portion of their shift assigned, the Activity Cart Captain should be informed in advance of the change to secure a replacement for the duration of the assigned shift.

Coffee Hour Volunteer Duties

Arrive Monday, March 16

Meet on Tuesday at 10:00 a.m.

Overview

The duties of the Coffee Hour volunteers are to serve coffee, hot chocolate, and doughnuts to families each morning during the convention. Coffee Hour Volunteers are not expected to make the coffee, tea, or hot chocolate.

Volunteer Responsibilities

On the first official day of the convention, please report to the Coffee Hour location at 6:45 a.m. (or a time the captain chooses) to prepare for serving coffee and doughnuts.

• Set-Up Volunteers organize tables to serve coffee, hot chocolate, and doughnuts. A separate station should be established away from the serving areas for creamer, sugar, and stirrers.
• Set-up volunteers should also establish a station with coffee and doughnuts that is accessible to disabled members.
• Before serving coffee and doughnuts each morning, the setup volunteers should ensure that the serving tables are clean. Disinfectant wipes and paper towels are available for cleaning tables. Additional crew members should patrol the coffee hour area, straighten the chairs, and pick up cups, napkins, and other debris.
• Runners will be responsible for transporting the doughnuts from the truck or storage area to the serving tables.
• Clean-up volunteers should patrol the area and dispose of cups, napkins, newspapers, and empty doughnut boxes. Trash can liners are available in the storage area for disposing of trash during coffee hour. The facility is responsible for disposing of trash around the coffee hour area; however, volunteers are needed to keep the area tidy and replace trash can liners during the coffee hour (8:00 a.m. to 9:00 a.m.).

FRVA Store Volunteer Duties

Arrive Monday, March 16

Meeting Tuesday at 11:00 a.m. at the FRVA store in the Exhibit Hall

Overview

The duties of the FRVA Store Volunteers are to assist customers in searching for specific FRVA logo items available for sale at the convention. Volunteers are not expected to handle cash or credit card transactions.

Volunteer Responsibilities

• Work your shift(s) assigned by the FRVA Store Volunteer Captain; don’t be a no-show!
• Report to your shift 15 minutes before its start time. Initial the schedule sheet upon arrival.
• Become familiar with the available items at the on-site FRVA Store.
• Assist customers with finding the sizes of merchandise to sell.
• Answer questions about the cost of items, locating items, etc.
• Refer customers to the online store if the merchandise is not available on-site.
• Attend the orientation meeting on Tuesday at 11:00 a.m. at the FRVA Store booth.
• Always wear your special color Store Volunteer badge when reporting to and working at the FRVA Store.

Since the indoor exhibit area is closed to the public on your training day, volunteers attending the orientation meeting must wear the special-colored store volunteer credentials found in your confirmation packet. Indoor exhibit security personnel will have a list of volunteers permitted to enter this restricted area.

Please note: Volunteers will not be responsible for handling cash or credit card transactions.

Information Volunteer Duties

Arrive Monday, March 16

Meeting at 9:00 a.m. on Tuesday

Overview

The duties of the Information Volunteers include distributing pre-orders of Show T-shirts, Beverage Vessels, and Magic Mile swag bags (lists provided). Other responsibilities include sorting, contacting, and distributing members’ mail, staffing the information desk, and selling craft tickets after the morning sign-up has ended. They also provide information about the convention and the local area, assist with the App, and participate in the Silent Auction needs. The local Chamber of Commerce will help with local attractions, restaurants, shopping, and tourism opportunities.

Volunteer Responsibilities

• Assist with distributing attendees’ mail, pre-ordered T-shirts, Show T-Shirts, beverage tumblers, and Welcome bags to those who were missed.
• Answer questions. Volunteers should be familiar with the convention program and the
• Sell craft tickets.

Dates and Times Needed

• Tuesday, 1 Day before the Convention, 11:00 a.m.-5:00 p.m. or earlier if available.
• Wednesday, 1st Day of Convention, 8:00 a.m.-4:00 p.m.
• Thursday, 2nd Day of Convention, 8:00 a.m.-4:00 p.m.
• Friday, 3rd Day of Convention, 8:00 a.m.-4:00 p.m. (Silent Auction 3:00 p.m.)
• Saturday, 4th Day of Convention, 8:00 a.m.-3:00 p.m.

Mentor Volunteer Duties

Arrive Monday, March 16

Meeting at 9:00 a.m. on Tuesday

Overview

Calling all Volunteer Mentors, we are seeking your help in welcoming our 1st Timers and helping them feel more welcome and less overwhelmed when attending their first FRVA International Convention. You remember how busy the grounds seemed and what it took to make it an effective experience when you attended your first one. Please help us get these first-time attendees off to a good start.

About a month prior, you will receive the 1st Timers Guide and a note from the lead mentor. Shortly after that, you will be given a list of 8-15 names and phone numbers for you to contact and ensure they have received their information. Email and answer any questions they have.

Once at the rally, we ask that you meet with your 1st Timers and provide them with an orientation (Developed by the Lead Mentor) of the grounds, concluding this orientation at the 1st Timer's meeting.

General Information

The following information is for use by mentors at an FRVA event.

• The purpose of this volunteer program is to help 1st Timers adapt and be prepared for an FRVA event.
• The Mentor position is a volunteer position. Thank you for helping. Please ensure you wear your FRVA Mentor badge (available at the Mentor Meeting) so that first-time attendees can recognize your status and be more likely to ask you for help.
• The Lead mentor will contact you before the event and provide some basic information, including when and where the mentor’s meeting is. This meeting typically concludes with a walkabout, or orientation of the premises, which mentors will later provide to 1st Timers.
• The Lead mentor will provide you with names, emails, and/or phone numbers for a list of 1st Timers, and an approximate starting date to begin making contact.

Security Volunteer Duties

Arrive Sunday, March 16

Meeting at 9:00 a.m. on Monday

Overview

The primary duties of the Security Volunteers are to restrict entry to designated areas and redirect people to appropriate locations during setup dates and throughout the convention days. Security Volunteers should be assertive but pleasant to convention attendees and the public. Security Volunteers must be familiar with the convention grounds and the various security stations. You are not a police officer.

Do not engage in confrontations; instead, gather any necessary information and contact security personnel to handle the situation.

Volunteer Responsibilities

• Using the signup portal or other methods, signup for at least 3 shifts for the convention.
• Verify vehicle credentials that are parked in restricted areas.
• Verify badges of family members and guests who wish to enter restricted areas.
• Direct families and guests to the appropriate offices (FRVA Office, Information Center, or Exhibitor Registration Office) if name badges are missing.
• Assist members and the public in locating various exhibit locations and activity centers.

Please note: Security Volunteers will not be assigned to locations where traffic control is required.

Seminar Volunteer Duties

Arrive Monday, March 16

Meeting Tuesday at 11:00 a.m.

Overview

The duties of the Seminar Volunteers will be to act as monitors and reporters for the seminars. The monitor ensures the stage is set up properly and the microphones are in working order. The monitor also distributes handouts by the seminar presenter, distributes evaluation forms randomly, and introduces the presenter and other announcements.

The reporter sits in the audience and completes a seminar report regarding the seminar’s content, the estimated number of attendees, and the audience’s reaction to the presentation.

Volunteer Responsibilities

• Please arrive at least 15 minutes before the seminar's start time. Stay until the seminar presenter(s) leave.
• Please sign up for a minimum of 3 seminars for the convention. Depending on the number of volunteers and the number of seminars in the program, more or fewer sign-ups may be required.
• Check the seminar room. Notify the staff via radio if janitorial services are needed. Know where restrooms and emergency exits are located.
• Place the sign on which the name of the seminar is printed on the easel provided.
• Assist the seminar presenter(s). Help pass out handouts.
• Announce the seminar’s title, presenter’s name, and credentials at the beginning of the seminar. Turn off cell phones.
• Distribute about 50 seminar evaluation forms found in the seminar envelope. Collect evaluations.
• Please fill out the Reporter’s Form on the envelope. Include the presenter's business card, handouts, and printed name(s).
• Only registered convention attendees are eligible to attend seminars. Be flexible if the room is not full.
• If any problems occur, please communicate them via radio (Seminar Channel 5). Notify the FRVA office on Channel 2 if needed.

Signs/Grounds Volunteers

Arrive Friday, March 15

Meeting on Saturday at 8:00 a.m.

Overview

Signs/Grounds Volunteers will assist in placing signage around the grounds, setting up barricades where necessary, and helping to set up tables, chairs, and other equipment in seminar rooms and other designated spaces. They will also be needed to help collect signage, remove barricades, and take down tables, chairs, and other equipment on the Sunday following the event.

Tram Volunteer Duties

Arrive Sunday, March 15

Meeting on Monday at 10:00 a.m.

Overview

The duties of the Tram Volunteers are to ensure the safety of families and guests riding trams and to act as hosts and guides at tram stops.

Volunteer Responsibilities

• Assist passengers in boarding or leaving the tram.
• Answer questions regarding various activity centers around the convention site.
• Assist families in finding the correct tram following evening entertainment.
• Carry a convention program and use the App for references.

Please note: Tram volunteers should become familiar with the layout of the convention grounds and be aware of the trams that travel to various areas around the grounds.

Welcome Volunteers

Arrive Friday, March 13

Saturday AM, Assemble and Distribute Welcome Bags

Overview

The duties of the Welcome Crew are to assemble and store welcome bags for the parking crew to distribute.

A chapter is preferred for this task. They must agree to arrive on Friday and set up the packing area. On Saturday at 9:00 a.m., welcome bags will be assembled and placed in boxes ready for distribution.

A Welcome Captain is appointed to recruit individuals to help assemble and prepare the bags for distribution. The spouses of the Advance Crew members are asked to assist on packing day.

The Welcome Captain and crew construct the welcome bag stuffing lines (two double-sided) on Friday before the bags are stuffed. They double-check the items to be included in the welcome bags against an inventory sheet. They count out the bags and the pins to know when all the required bags have been made.

A list of all items is provided in advance, coordinated with FRVA staff. Items for the welcome bag include, but are not limited to, one convention program, two event maps, a convention and rally card, a “Today” Newsletter, a Change/Additions sheet, and pins.

The stuffing area needs to be cleaned. Trash removal is arranged, and all extra bags/items are put on a pallet and taken to the back of the information area.

Bags need to be delivered to various locations: the Commercial Office and the Information Center. They are then delivered to the Advance and Parking Crew, as well as other early arrivals. The bags are stored in a designated area and/or container for the Welcome Area, serving RV arrivals on Sundays, Mondays, Tuesdays, and Wednesdays.