Seminar Volunteer Duties

Arrive Monday, March 16

Meeting Tuesday at 11:00 a.m.

Overview:

The duties of the Seminar Volunteers will be to act as monitors and reporters for the seminars. The monitor ensures the stage is set up properly and the microphones are in working order. The monitor also distributes handouts by the seminar presenter, distributes evaluation forms randomly, and introduces the presenter and other announcements. The reporter sits in the audience and completes a seminar report regarding the seminar’s content, the estimated number of attendees, and the audience’s reaction to the presentation.

Volunteer Responsibilities:

Please arrive at least 15 minutes before the seminar's start time. Stay until the seminar presenter(s) leave. FRVA provides at least 30 minutes between seminars for set-up.
Please sign up for a minimum of 3 seminars for the convention. Depending on the number of volunteers and the number of seminars in the program, more or fewer sign-ups may be required.
Check the seminar room. Notify the staff via radio if janitorial services are needed. Know where restrooms and emergency exits are located.
Place the sign on which the name of the seminar is printed on the easel provided.
Assist the seminar presenter(s). Help pass out handouts.
Announce the seminar’s title, presenter’s name, and credentials at the beginning of the seminar. Turn off cell phones. Check with the presenter. Some prefer to do this themselves.
Distribute about 50 seminar evaluation forms found in the seminar envelope. Randomly place evaluations and pencils on chairs. Collect evaluations. Extra evaluation forms are available in the basket for anyone who requests one.
Please fill out the Reporter’s Form on the envelope. The information will help us plan seminars for future conventions. Please include the presenter's business card, handouts, and printed name(s).
Only registered convention attendees (blue, yellow, or green badges) are eligible to attend seminars, including those who purchase daily passports. The daily passport badge is the same color as the public gate badge, but it is the same size as the registered convention attendee badge. Be flexible if the room is not full or for a Product-Specific seminar.
If any problems occur, please communicate them via radio. Seminar staff, seminar captains, and sound/AV technicians are on Channel 5. Say, “Radio check from Seminar (#),” and await a response. Repeat if not acknowledged. Notify the FRVA office on Channel 2 if you don’t get a response on Channel 5. Someone dials 911, Safety–Medical Channel 4. Say, “Code Red.” Wait for a response. State your location and the issue.

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